Receiving Federal Funds? Know About the Federal Governments Conversion to the System for Award Management
At the end July 2012, eight federal procurement systems and the Catalog of Federal Domestic Assistance (CFDA) will migrate to a one-stop federal system, the System for Award Management (SAM). Systems slated for consolidated in SAM include the Central Contractor Registration (CCR), the Federal Agency Registration (FedReg), the Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Once the System for Award Management is online, the other systems will be shut down.
All IACED members who are grant recipients or otherwise vendors of the federal government are encouraged to renew their Central Contractor Registrations (CCR) immediately to ensure that accurate information is migrated into the new System for Award Management. IACED encourages members to take steps now to ensure that your CCR registration has not expired, information is accurate, and your organization’s points of contact for receiving messages from the CCR system are current. Guidance and support on the CCR can be found at www.ccr.gov and information on the upcoming SAM can be found at www.sam.gov.
Grant recipients must renew their CCR accounts at least every 12 months, registrants may update at any time as necessary. An up‐to‐date CCR registration will be in sync with changes that may have been made to your DUNS and IRS information, and most importantly will ensure that CCR related messages reach the staff at your organization currently assigned to handle your CCR records. An expired registration will affect your ability to receive federal awards or payments.
This first phase of SAM will include the capabilities of Central Contractor Registration (CCR)/Federal Agency Registration (FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Future phases will include the Federal Business Opportunities (FBO), Catalog of Federal Domestic Assistance (CFDA), Electronic Subcontracting Reporting System (eSRS), Federal Funding Accountability and Transparency Act (FFATA) Sub‐award Reporting System (FSRS), Wage Determinations Online (WDOL), Federal Procurement Data System–Next Generation (FPDS‐NG), and Past Performance and Information Retrieval System (PPIRS). If it isn’t listed above, it is not scheduled to be part of SAM.
The System for Award Management is intended to reduce the burden on those seeking to do business with the government. Vendors (grant recipients) will be able to log into one system to manage their entity information in one record, with one expiration date, through one streamlined business process. Federal agencies will be able to look in one place for entity pre-award information. Everyone will have fewer passwords to remember and see the benefits of data reuse as information is entered into SAM once and reused throughout the system.